Thank you to all our students, their families and friends, and teachers that supported our Crofton Cubbies on the Run fundraiser. Now that the main event is completed, the next big effort is with collecting the funds raised through pledges. Here are some FAQs to help facilitate the process:
Q#1: How do I collect donations on funrun.com?
A: The power of funrun.com is that the system will handle the collection process and communications to donors. Donors can use the credit card payment option to simply process their donation. Ideally, we would ask donors to opt-in to increase their donation by $2.00 to cover the credit card convenience fee, but that is completely up to them to decide. As the parent/guardian sponsor, you will receive regular reports about your student’s pledge/collection status, and we do ask that you help remind friends and family that did pledge, to make the payment ASAP.
Q#2: What do I do with cash and check donations?
A: We hope that everyone will use the credit card payment option, to minimize the handling of cash and checks through kidmail and in the main office. If a donor makes a cash or check donation, we will, of course, accept it. The parent/guardian will need to facilitate the delivery of the donation to the school in this case. On a plain white envelope, neatly print 1) “Attn: PTA Treasurer”, 2) the student’s name, 3) homeroom/classroom teacher’s name, 4) grade. Then the cash/checks should be sealed in the envelope and delivered by the student in their homework folder (aka KidMail). The homeroom/classroom teacher will then send the envelope to the main office, and the PTA will take care of it from there.
Q#3: What if the donor wants a receipt?
A: If the donation is processed by credit card, the funrun.com system will generate a receipt and will email it to the donor. If the donor is making payment with cash or check, included in the envelope referenced in Q#2, needs to be a sheet of paper stating: 1) donor’s name, 2) donation amount with check number (if paid by check), and the donor’s email address. PTA can then issue a receipt.
Q#4: What do I do with the Boosterthon pledge card?
A: If you are collecting donations using the pledge card, be sure to neatly print 1) the student’s name, 2) homeroom/classroom teacher’s name, 3) grade on the top/front page the pledge card. Then return it with the collected money following the instructions in Q#2.
Q#5: Can I still raise money and add new pledges?
A: Pledging is still open for the next few weeks. Since the fun run is over, donors cannot make a per-lap pledge any longer. However, they can make a fixed amount pledge. Ideally, we would like those pledges made by credit card, but there is still the option to donate by cash and check, following the answer to Q#2.
Q#6: When is the due date for collecting all pledges?
A: Thursday, December 8th is our last collection processing date. All cash and check payments must be received by this time. Funrun.com will facilitate credit card payment processing now that the fun run is completed and laps have been tallied.
Q#7: Can students still earn prizes?
A: Absolutely! Prizes will be awarded through our collection date, Thursday, December 8th.
Q#8: If I have questions, who can I ask?
A: Send an email to email@example.com. We regularly monitor this email, and someone will get back to you right away.